SAP Sales and Distribution Certification Practice Exam

Which settings must be configured to allow the system to search for available quotations automatically during sales order entry?

1. The quotation message function must be set in the sales document type

2. The completion rule must be set accordingly in the item category of the function

3. The quotation message function must be set in the quotation sales document type

4. The field reference document number must be listed in the incompletion procedure of the sales order item category

The correct answer is: The quotation message function must be set in the quotation sales document type

To enable the system to automatically search for available quotations during sales order entry, it is essential to configure the quotation message function within the quotation sales document type. This setting allows the system to recognize when a quotation exists for a particular customer or transaction, making it possible to retrieve and suggest that quotation when a sales order is being created. When the quotation message function is properly set in the quotation sales document type, it ensures that the system knows to look for relevant quotations and can display them to the user during the order creation process. This capability enhances efficiency by allowing sales representatives to quickly access and utilize existing quotations, leading to faster order processing and improved customer service. Other settings related to item categories, completion rules, or incompletion procedures, while important in their own rights, do not directly relate to the automatic retrieval of quotations at the sales order entry stage. The key focus here is ensuring the proper linkage between sales orders and quotations through the specific document type configuration.