SAP Sales and Distribution Certification Practice Exam

To allow the system to automatically search for available quotations while entering sales order items, what configuration needs to be set?

1. Set the quotation messages function in the sales order document type

2. Set the completion rule in the item category for the quotation

3. Add the reference document number field to the incompleteness procedure

4. Set the quotation messages function in the quotation sales document type

The correct answer is: Set the quotation messages function in the sales order document type

Setting the quotation messages function in the sales order document type allows the system to automatically search for available quotations when sales order items are being entered. This configuration is vital because it enables the linkage between quotations and sales orders, thereby streamlining the sales process. When this function is activated, the system can check existing quotations that meet the criteria for the current order, which can help sales representatives to provide customers with accurate pricing and availability based on previous interactions. This enhances efficiency and ensures that the sales teams can quickly reference relevant quotations without needing to search for them manually. The other configurations mentioned do not directly facilitate the automatic searching of quotations during sales order entry. For instance, setting the completion rule in the item category for the quotation primarily deals with how items are treated regarding completeness in the quotation itself, rather than its connection to the sales order process. Adding the reference document number field to the incompleteness procedure is related to ensuring that all necessary information for a document is present but does not impact the direct retrieval of quotations during sales order input. Similarly, adjusting the quotation messages function at the quotation sales document type pertains to activities specifically within that document type, rather than the sales order document type.